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Outlook organizes your emails, calendars, contacts, tasks, and to-do lists, all in one place. That organization starts with your email account. From there you can start working with emails, turning them into tasks or appointments, and storing information about the people you interact with in your contacts so that you never have to remember an email address 2016 microsoft outlook tutorial free a phone number.
Your first action is to set up your Outlook account. Setup is automatic if you used an 2016 microsoft outlook tutorial free version of Outlook on the same computer. The quick access bar is an important part of your Outlook experience. And it's an easy way for you to move among the top Outlook features—Mail, Calendar, People, and Tasks. The bar is in addition to the standard tabs and ribbons that provide you with an assortment of tools and options to help you use and manage Outlook.
Typically located at the bottom of the Outlook window, the quick access bar shows—depending on selected settings—either button names left image or icons right image associated with feature names. You can control which buttons or icons appear on the quick access bar and even in what 2016 microsoft outlook tutorial free they appear.
To change the number of buttons or icons that appear on the bar, increase or decrease the default setting of 4 for Maximum number of visible items. To rearrange how buttons or icons are listed, select an item in the Display in this order box, and then choose Move Up or Move Down.
Tip: If you don't like the changes you made, or just want to start over, choose Reset. Email connects you to people inside and outside your organization. You can add an electronic signature and attachments to your email messages. For more information, see Create an email message. Create personalized signatures that appear at the bottom of your messages. 2016 microsoft outlook tutorial free can include text, images, your Electronic Business Card, a logo, or even an image of your handwritten signature.
In the E-mail account list, choose an жмите сюда account to associate with the signature. In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don't want to auto sign your email messages, you can ignore this option as none is читать далее default value. Otherwise, accept the default option of none. Under Edit signaturetype the signatureand then choose OK.
In a new message, choose Signatureand then choose the signature that you want. For more information, see Create and add an email message signature. On the ribbon or in the reading pane, choose ReplyReply Allor Forward. In the ToCcor Bcc box, do one of the following:.
To remove a recipient, click in the appropriate box, choose the recipient's name, and then 2016 microsoft outlook tutorial free Delete. Ссылка на подробности more information, see Reply to or forward an email message. To share a file, you can attach it to your message. You can also attach other Outlook items, such as messages, contacts, or tasks. Create a new message, or choose an existing message and choose ReplyReply Allor Forward.
For more information, see Attach a file, message, contact, or task to an email message. You can open an attachment from the reading pane or from an open message. After opening and viewing an attachment, you can save it. If a message has more than one attachment, you can save them as a group or one at a time. Depending on the version of Outlook you're using, there might be multiple options available to open an attachment.
For more information, see Open attachments. On the Attachments tab, in the Actions group, choose Save As. You can also right-click the attachment, and then choose Save As. For more information, see Save attachments. If you use Outlook for iOS or Outlook for Androidyour drafts will automatically synchronize to your mobile device.
From there, you can finish messages you've started at your computer, easily add attachments from your photos or camera, or use Office Lens to capture notes from a whiteboard in a meeting. Appointments and meetings are a byproduct of your personal and 2016 microsoft outlook tutorial free life and your calendar is the perfect vehicle for managing both. With Outlook you also can set reminders of scheduled events. In 2016 microsoft outlook tutorial free Calendar folder, choose New Appointment.
You can also right-click a time block in your calendar grid, and then choose New Appointment. For more information, see Schedule an appointment. In Outlook, a meeting includes other people and can include resources such as conference rooms. For more information, see Schedule a meeting with other people. You can set or remove reminders for almost anything in Outlook, including email нажмите чтобы прочитать больше, appointments, and contacts.
Open an Appointment or Meetingand then in the Reminder list box, choose the amount of time before the appointment or meeting when you want the reminder to appear.
To turn off a reminder, choose None. Tip: You can quickly flag email messages as to-do items by using reminders. Right-click the flag in the message list to add a reminder. People is the bucket name for перейти на страницу persons—and companies—who form your business and personal contacts. Who you add as a contact is completely discretionary and the 2016 microsoft outlook tutorial free restrictions that might apply as to who you can or can't add are the limitations that you or your company impose.
Your company, for example, might have rules about correspondence with certain external email addresses. A contact can be as simple as a name and email addresses, or you can 2016 microsoft outlook tutorial free, for example, details such as street addresses, multiple phone numbers, a picture, and birthdays.
You'll find your Contacts under the People option in the shortcuts bar in the lower-left corner of the Outlook window. For more information, see Create or add a contact.
Saving a copy of contacts in your address book is a good practice. In Outlook or Outlook for Windows, you can download a comma-separated value. Choose Comma Separated Values and then, on the Export to a File page, choose Contacts as the folder to export from for your account. Important: Before proceeding, make sure the Contacts folder you choose is attached to your email account.
This is especially important if you're carrying out these steps from another person's computer. Note: Outlook doesn't display a message when the export process is complete. Close the file without making any changes to 2016 microsoft outlook tutorial free potential problems importing the file on a different device that has the same version of Outlook or a different email service.
Many people keep to-do lists—on paper, in a spreadsheet, or with a combination of paper and electronic methods. In Outlook, you can combine various lists into one, get reminders, and track task progress. For more information, see Create tasks and to-do items. Choose on the quick access bar or Tasks on the navigation bar. Accept or clear the default selection of the two check boxes: Keep an updated copy of this task on my task list and Send me a status report when this task is complete.
If you want the task to repeat, choose Recurrence on the ribbon, select the options you want 2016 microsoft outlook tutorial free the Task Recurrence dialog box, and then choose OK. Note: If you assign приведу ссылку recurring task, a copy of the task remains in your task list, but it never updates.
If you select the Send me a status report when this task is complete check box, you receive status reports for each completed occurrence of the task. Tip: Outlook can track the progress of a task assigned to one person. If you 2016 microsoft outlook tutorial free multiple people to work on a task, divide the task into smaller pieces or assign each task individually.
2016 microsoft outlook tutorial free example, to track a report to be written by three writers, create three separate tasks and assign each individual task to the appropriate writer.
Open the task, choose Accept or Decline on the ribbon, and regardless of the option you chose, select either Edit the response before sending or Send the response nowand then choose OK. Note: Accepted tasks appear in your Outlook task list. If you open a task, you can ReplyReply allor Forward to the person who assigned the task to you and to others as читать больше. You also can include a comment in the message block.
Open Outlook, and on the quick access bar, choose. In your To-Do List or Tasks list, double-click an item to view the full form.
On the Home tab, in the Current View group, choose a different view. You can choose how you view your tasks, and then, based on what you choose to print, in what format—Table Style or Memo Style—the task is printed.
If you select a single task to print, for example, then the only print setting available is Memo Style. Choose on the quick access bar. Choose a single task in one of your folders— To-Do List or Tasks list—or choose a folder. In Outlook, you can print смотрите подробнее such as email messages, contacts, calendar items, or larger views, such as calendars, address books, or content lists for Mail folders. For more information, see Print items in Outlook.
Note: There might be empty cells. It's normal. Need more help? 2016 microsoft outlook tutorial free your skills. Get new features first. Was this information helpful? Yes No.
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